Operations Team Coordinator hos Eeze - Birkirkara i Malta

We are seeking a highly organised, proactive and detail-oriented Operations Team Coordinator to provide dedicated support to the VP of Operations while enabling the wider Operations team to function to operate effectively.

This role is central to ensuring the VP of Operations and Operations leadership team can focus on strategic priorities by maintaining strong operational discipline, managing priorities, driving follow-through, and delivering high-quality outputs. It offers a unique opportunity to gain exposure to senior leadership, organisational strategy, and the inner workings of a fast-paced People function

Executive Support to the VP of Operations

Provide proactive diary and priority management for the VP of Operations, ensuring time is aligned to key business and strategic priorities

Coordinate complex scheduling across senior stakeholders, often balancing competing demands

Act as a key liaison point to ensure the VP of Operations day runs efficiently and effectively

Meeting Management & Follow-through

Attend key meetings with the VP of Operations and Operations leadership team to capture clear, concise minutes and outcomes

Track actions and drive follow-ups, ensuring deadlines are met and accountability is maintained

Support agenda setting and preparation of high-quality pre-read materials

Reporting & Leadership Presentations

Support the VP of Operations and Operations leadership team in preparing reports, board materials, and internal updates

Create high-quality, polished PowerPoint presentations for senior audiences

Gather and synthesise information from across the business into clear, structured outputs

Operations Team Coordination

Provide day-to-day coordination support across the operations team to ensure smooth execution of priorities

Support planning and organisation of key initiatives, meetings, and events

Identify opportunities to improve processes, organisation, and ways of working

Budget & Operational Support

Assist with tracking Operations budgets and monitoring spend

Support processing of invoices, expenses, and purchase orders

Maintain accurate documentation to support reporting and governance

Ad Hoc & Project Support

Provide flexible, ad hoc support aligned to VP of Operations and Operations leadership team priorities

Support cross-functional projects as required, ensuring strong organisation and follow-through