Office and Finance Administrator hos Northfork i Stockholm

Key tasks and responsibilities

Tasks are listed in order of priority. The approximate share of working time is given for each area.

1. Office and company administration (approx. 25%)

• Maintain records of company computers, equipment, keys and office access.
• Handle general company administration, including coordinating insurance, legal and tax-
• related matters with external advisors.
• Keep the office stocked with necessary supplies and amenities.
• Support onboarding of new employees and interns from an office perspective, including
• arranging supplies, equipment and other practical needs.
• Coordinate day-to-day office needs and keep the office organised and welcoming.
• 2. Accounting administration and coordination with Kleer (approx. 25%)
• Collect, upload and match receipts, expenses and supporting documentation.
• Keep bookkeeping records and financial documentation accurate and up to date in Kleer.
• Register and follow up accounts receivable and accounts payable in Kleer.
• Check that invoices, payments and receipts are correctly recorded.
• Prepare material for month-end and year-end closing, in coordination with Kleer.
• Help identify and resolve discrepancies in financial records together with Kleer.
• Act as the day-to-day contact person between Northfork, Kleer and internal teams on
• accounting, invoicing and payment questions.
• 3. Invoicing and customer administration (approx. 20%)
• Run the monthly invoicing cycle and collect required input from sales and product teams.
• Prepare and send customer invoices, including annual and renewal invoices.
• Monitor outstanding receivables and send reminders on overdue payments.
• Maintain customer records, including fees, renewal dates and billing conditions.
• Set up new customers in Kleer and register changes to contracts and billing arrangements.
• 4. Travel and events administration (approx. 15%)
• Book flights, hotels and other business travel for team members.
• Provide practical support before and during business trips, including handling changes and
• travel issues.
• Prepare merchandise and materials for sales fairs and trade shows.
• Organise regular office fika and refreshments.
• Take part in the social committee and help plan and organise company events.
• Handle purchases and keep track of budgets for office activities and events.
• 5. Reporting support to management (approx. 15%)
• Compile financial figures and regular updates for management, and go through them with
• the CEO.
• Update customer and revenue data used for ARR, forecasts and the annual budget, based on
• templates and guidance from management.
• Coordinate input for the monthly management report with relevant team members.
• Provide supporting figures and material for management reporting and board materials.
• Support cash-flow follow-up and banking-related administration.
• Other related duties
• Perform other finance, office administration and company-support tasks that are reasonably
• related to the position, as assigned by the company as the business develops.

Meritorious

• Experience with an accounting or invoicing system such as Kleer, Fortnox or Visma.
• Experience from a startup or a small company.
• Knowledge of Swedish. Personal qualities
• Structured, accurate and reliable with numbers and details.
• Service-minded, with good coordination skills.
• Able to work independently and handle many tasks at once.

Monthly salary

At least SEK 28 000 (before tax). Final salary set within the range of SEK

28 000-32 000 depending on experience.

Insurance: Health, life, occupational injury and pension inurance, from the first day of

• employment.

Start date

2026-11-01, or by mutual agreement.

The position is open to applicants from Sweden, the rest of the EU/EEA, and third countries.

Send your application with CV and a short cover letter in English, to sara.larsson@northfork.io. Selection is conducted on a rolling basis.